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The Last Copy In Georgia Policy

The Last Copy in Georgia Policy has been developed to preserve unique material held in libraries in the University System of Georgia.

The following procedures apply:

  1. In the normal course of withdrawing material libraries should make a determination if a copy to be withdrawn is the last copy in Georgia. These materials should be sent to the University of Georgia Libraries where they will be reviewed by the Libraries' bibliographers.

  2. No judgment need be made as to nature or quality of the material, or its physical condition. Nor should any categories of material (e.g. textbooks) be excluded. In some cases UGA may elect not to add a particular title (if repair or preservation is too expensive, for example).

  3. The material should be withdrawn according to normal procedures. Mark through the barcode and the property stamp. The primary consideration is that the material not be returned later to the withdrawing library.

  4. Material should be labelled as "Last copy in Georgia" and sent to:
    Nan McMurry
    Director for Collection Development
    Main Library
    University of Georgia
    Athens, GA 30602
    Phone: 706/542-8474
    E-mail: nmcmurry@uga.edu

    If there is a large quantity of material, please call in advance.

Adopted by RACL on April 4, 1997