University of Georgia Special Collections Libraries
University of Georgia Libraries

Finding Aid for UGA 92-256
John L. Green Papers, 1923-1974

Scope and Content Statement

A brief examination of the Green papers reveals the fact that they are broken into two major series, and separated by a (sub) series of one cubic foot of personnel records. Each of the series will be examined briefly in this statement.

  1. Administrative Subject File- 1916-66. The majority of the records in this series range temporally from the mid 1940's to the mid 1960's. Among the subseries of interest are:
    • Budgetary materials- These records represent a full examination of the budgetary process at the University, from needs projections to budget amendments.
    • Buildings- There is a rather comprehensive section of materials on University buildings, dealing chiefly with maintenance, requests for modification, new construction, and building usage. Of particular interest are the records pertaining to the construction of the Georgia Center for Continuing Education.
    • Departmental Files- These records deal with the numerous financial requests made by University departments. This is the most comprehensive of the subseries. Financial materials- Consisting largely of bound Financial Reports, this subseries, when coupled with Budgetary Materials, gives a fairly complete picture of fiscal records at the University.
    • Regents materials- Due to Bolton's (and later, Green's) active role as regents associate, there is a representative cross-section of regents records from the 1950's through the mid-1960's.
    • In addition, there are short runs of records dealing with Physical Plant operations, Teacher's Retirement, and Vocational Education.

    It should be remembered that this first series should be always be examined in the larger context of its parent, the J.D. Bolton collection.

  2. Personnel File- 1956-67.

    This file is almost exclusively confined to the years 1965-67, and deals mostly with employment support documents such as payrolls, security questionnaires, transmittals, etc.

  3. Administrative Subject File 2- 1966-70.

    This series can truly be identified as "Green's series." It reflects a complete reorganization of the Division of Business and Finance. Accordingly, the subseries of interest deal with this reorganization:

    • Budget Management System- Coupled with the Payroll/ Personnel Budget System, this package was designed to modernize the budgetary process at the University. It was developed between 1966 and 1970.
    • Business Manager- Active use of this position by Green freed him from a great deal of routine obligations, allowing him more time for a broader administrative focus.
    • Physical Plant- As in the first series, there is a substantial subseries of Physical Plant materials. Once again, emphasis is placed on new construction and building usage. This designation replaced that of "Buildings" in the first series.
    • Regents- This material represents Green's involvement on the Board of Regents, both as a secretary and as a committee member.

    Once again, there are smaller runs of interest, including the Public Safety and Staff Benefits records.

    In addition to the above series, there are four Hollinger boxes of displaced material. This material has been displaced because of:

    • Physical limitations- This is why the materials in Hollingers A, B, and D have been relocated, and their physical size did not allow integration with the main collection.
    • Temporal ranges- This applies to materials in Hollinger C, whose two files have materials which span the temporal range of both Administrative Subject Files. Of special interest here is the File Guides file.