University of Georgia Libraries

POSITION: Acquired Cataloging Associate (Library Associate I)

DEPARTMENT: Cataloging



The Acquired Cataloging Associate is responsible for the production of machine-readable bibliographic records using Library of Congress and other available member copy (nonLC) for monographs, complete and incomplete monographic sets, and analytics in all subject areas and languages. Responsibilities also include verifying, creating, correcting, and maintaining bibliographic records and holdings in GIL, the Libraries online integrated automated system. This position is also responsible for assisting the Section Head, as needed, with training staff in new or complex cataloging procedures. Most of the work of Acquired Cataloging requires the use of OCLC (Online Computer Library Center), an international automated bibliographic utility, as well as GIL. Employees at this level exercise a general degree of authority, independence and initiative in setting priorities, decision making or problem solving that requires use of discretionary judgment. Work requires sitting at a computer for long periods of time. This position reports directly to the Head of Monographs Cataloging. Some evening and/or weekend work may be required.


50% *Produces records by editing OCLC records for monographs, monographic sets, and analytics in all subjects and languages. Maintains an up-to-date knowledge of current cataloging rules, OCLC procedures, and cataloging policies and procedures as well as having an overall understanding of the GIL processing system.

24% *Verifies subject headings, name entries, and series entries for each record as needed by consulting bibliographic sources such as the Library of Congress Authority File on OCLC and Library of Congress Subject Headings.

14% *Produces replacement records by investigating errors, resolving conflicts and complex problems, and makes appropriate changes in GIL and the Universal Catalog.

5% *Assists the Section Head with creating new documentation of guidelines for special projects as well as helping to train staff in new or complex procedures as needed.

4% *Assigns cutter numbers to records as needed by using the Library of Congress Classification Schedules and GIL. Resolves call number conflicts by searching call numbers in GIL during the cataloging process and making adjustments as needed.

1% Assists with staff training by checking the work of newly hired staff and by answering questions and resolving basic problems in general when the Head of Monographs Cataloging is not available. Also assists with supervising students when the Acquired Student supervisor is on leave.

1% Participates in library-wide communication by reading, responding to, and initiating information transmitted via GRAPEVINE (the Librariesí listserv) and other communication tools, and appropriate library-wide or departmental meetings and asking questions, seeking clarification, or initiating discussion on library issues.

1% Maintains flexibility and awareness of changes in the Department and Libraries, and contributes to the team effort by assuming other similar duties and responsibilities as assigned.

* = essential function of the position


Education, Experience, Licensure, Certification required:

  • Two years of college education AND one year related library experience; OR three years library, archives, information center or related work experience; OR any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities have been achieved.

Knowledge, Skills, Abilities and/or Competencies required to successfully perform work:

  • Ability to perform routine tasks accurately with close attention to detail;
  • Thorough understanding of personal computer usage and ability to effectively use a keyboard in a business environment;
  • Knowledge of one or more foreign languages;
  • Effective oral and written communication skills;
  • Ability to establish and maintain effective working relationships.

Preferred Qualifications:

  • Experience in working with bibliographic data for cataloging purposes and familiarity with OCLC cataloging system and the Voyager processing system preferred.

Physical Demands:

  • Sitting for long periods of time at a computer terminal is required.
  • Position also entails lifting boxes weighing approximately 20 pounds each.
Work Hours:

  • M-F; 8 hrs/day; some evening and weekend work may be required.


Only applications submitted through the University of Georgia's Human Resources Employment website will be considered. Please visit the University of Georgia's Human Resources Employment website at and follow the instructions to submit an online application. Position posting number = 20150789.

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.