University of Georgia Libraries

POSITION: Processing Assistant (Library Associate III)

DEPARTMENT: Hargrett Rare Book and Manuscript Library



The Processing Assistant is responsible to the Interim Co-Director of Technical Services and University Archives in the Hargrett Rare Book and Manuscript Library for participating in the accessioning and processing of collections of varying formats; management and training of student employees; and providing reference service.

The Hargrett Rare Book and Manuscript Library is a department within the University of Georgia Libraries, which reports to the University Librarian. The Hargrett Library, a leading repository on Georgia history and culture, holds 200,000 volumes in its rare book and Georgiana collections, 6 million pages of historical manuscripts and photographs, along with maps, broadsides, and UGA archives and records. Other areas of emphasis include performing arts and natural history. Holdings date from the 15th century to the present.

The Hargrett Library staff is responsible for acquiring, preserving, and making available permanent historical records according to archival standards and procedures and for providing reference assistance to a variety of patrons.


35% *Assists the Co-Director of Technical Services and University Archives in the processing of collections by arranging and describing materials in accordance with DACS standards; editing and creating records in Archivists Toolkit; uploading files and re-indexing XTF (finding aids database); accessioning new collections according to departmental procedures.

20% *Supervises and trains student assistants through effective communication and encouraging productivity and dependability.

20% *Provides reference service to the University community and the general public by participating in staffing the department's reference desk and reading room, by developing and maintaining knowledge of collections within the library, and by assisting in tours and instruction as needed.

15% *Assists the University Archives and Electronic Records Archivist in the preservation, description, and accessibility of born digital assets.

5% Contributes to the mission of the Hargrett Library, and the Libraries as a whole, by participating in meetings, planning, program review, and strategic planning as assigned.

3% Maintains flexibility and awareness of changes in the department and organization and contributes to the team effort by assuming other similar duties and responsibilities as assigned.

2% Participates in library-wide communication by reading, responding to, and initiating information transmitted via the Library listserv, and appropriate library-wide or departmental meetings, and asking questions, seeking clarification, or initiating discussion on library issues.

* = essential functions of the position


Education, Experience, Licensure, Certification required:

  • Bachelorís degree AND three years related progressively responsible library experience which includes one year of supervisory or management experience; OR seven years progressively responsible library, archives, information center or related work experience which includes one year of supervisory or management experience; OR any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities have been achieved.
Knowledge, Skills, Abilities and/or Competencies required to successfully perform work:
  • Ability to work effectively with patrons, donors, and co-workers;
  • Ability to supervise and train student assistants;
  • Effective oral and written communication skills;
  • Effective organizational skills;
  • Demonstrated ability to perform detailed work with a high degree of accuracy and to work independently within a framework of assigned responsibilities;
  • Fluency in Microsoft Office Suite;
  • Demonstrated commitment to discretion and upholding privacy of records.
Preferred Qualifications:
  • Background in history and/or southern culture and strong grounding in social sciences or humanities preferred;
  • Knowledge of DACS, EAD, and Archivistsí Toolkit preferred;
  • Working knowledge of historical research using primary sources preferred;
  • Experience processing manuscript collections preferred.
Physical Demands:
  • Sitting for long periods of time at a computer terminal is required.
  • Position also entails lifting and moving boxes weighing approximately 40 pounds each.
Work Hours:
  • M-F; 8 hrs/day; some evening and weekend work required.


Only applications submitted through the University of Georgia's Human Resources Employment website will be considered. Please visit the University of Georgia's Human Resources Employment website at and follow the instructions to submit an online application. Position posting number = 20151147.

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.