The Head of Finance and Administration serves as the unit’s Chief Business Officer, with fiscal responsibility totaling approximately $25 million and direct financial oversight of the UGA Libraries, the UGA Press, and the Georgia Review. This includes oversight for all the Libraries’ funds, including State Appropriations, Tuition, Other General Revenue, STF Funds, Indirect Cost Recovery, Departmental Sales and Service Funds, Auxiliary Funds from the UGA Press, and restricted funds including sponsored programs, UGA Foundation funds, UGA Endowments, and various other restricted funds. The position is the asset management officer for the organization and oversees the annual asset management process for an inventory consisting of 1200+ items. Additionally, this position directly oversees the supply management and inventory for the University Libraries along with mailroom operations for the organization.
The UGA Libraries is located on the University of Georgia’s main campus in Athens, Georgia. Its facilities include the Main Library, Science Library, Zell B. Miller Learning Center, Map and Government Information Library, Richard B. Russell Special Collections Libraries, Health Science Carnegie Library, and Repository, which receive more than three million visits per year and provide a vast array of electronic and print resources. They offer extensive hours, including 24/7 operation at the Miller Learning Center. The UGA Libraries offer distinctive, nationally significant special collections, including the Hargrett Rare Book and Manuscript Library, Richard B. Russell Library for Political Research and Studies, and Walter J. Brown Media Archive and Peabody Awards Collection. Information about the UGA Libraries: http://www.libs.uga.edu/ Information about Athens: http://www.libs.uga.edu/athens/.
The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (firstname.lastname@example.org).
|Percentage of Time||Duties and Responsibilities|
|20||Monitors and manages state-funded, restricted, and foundation accounts as well as maintaining grant financials by establishing appropriate accounting procedures and workflows. Complies with federal, state, and local legal requirements as well as staying knowledgeable of University Business Accounting Services protocols and anticipating future legislation. Holds delegated signature authority for the University Librarian and Associate Provost for all fiscal related matters, including signature authority with the UGA Foundation, and serves as PCard Coordinator.|
|20||Coordinates the development of Libraries’ budget policies and procedures by preparing recurring financial forecasts and statistical reports that include meaningful and accurate financial data. Provides regular budget analyses and appropriate tracking and reporting for capital expenses and obligations. Manages and verifies the Quarterly Amendment Review process.|
|15||Supervises the Finance Unit (3.5 staff), Mailroom (2 staff), Supplies Unit (1 staff) by recruiting and training employees, as well as coaching, counseling, and appraising job results. Performs finance and administrative services transactions in absence of staff members, including purchasing, reimbursements, deposits, budget journals, and travel requests.|
|10||Coordinates the annual budget development process for the Libraries, Press, and Review. Advises the University Librarian on the annual development of the Libraries plan to use private and foundation resources towards the development and improvement of the University Libraries. This includes budget planning for collection development, capital improvements, and other projects funded through private sources as prioritized by the University Librarian.|
|10||Serves as the asset management officer for the organization; supervises the Business Manager for Operations during the annual asset management period to make sure that all UGA tagged assets are present and accounted for; verifies and submits the final asset management report on behalf of the organization.|
|10||Oversees inter-departmental transfers, central funding allocations, indirect cost allocations, and state appropriation amendments for the Libraries. Coordinates, reviews, and approves budget amendments.|
|10||Serves as the main point of contact for business and finance related decisions for UGA Libraries Senior Administration, serving as a member of the Libraries’ Department Heads Group. Serves as the main point of contact for all financial matters with university central financial offices, to include those under the UGA Finance Division and Sponsored Programs Administration. Participates and represents the University Libraries as the liaison to business and finance related committees and tasks forces such as BSAG, BAAF, and other related UGA groups.|
|5||Participates in library-wide communication by reading, responding to, and initiating information transmitted via GRAPEVINE (the Libraries’ listserv) and other communication tools, and appropriate library-wide or departmental meetings and asking questions, seeking clarification, or initiating discussion on library issues. Maintains flexibility and awareness of changes and needs of the organization by performing other related duties as assigned, including (but not limited to) special projects and requests involving analytical and/or financial knowledge.|
Requires at least a baccalaureate degree in the field. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.
Thorough knowledge of the principles, concepts, and procedures of accounting, budgeting, strategic planning and procurement.
Excellent verbal and written communication skills with the ability to discretely convey confidential information of a sensitive nature.
Strong working knowledge of office productivity, financial, and data management software tools (e.g., Microsoft Office Suite, QuickBooks, Qualtrics).
Ability in effective personnel management nurturing a diverse and inclusive workplace culture.
Ability to establish and maintain effective working relationships with UGA faculty, staff and students; other UGA departments, outside vendors and other entities.
Ability to remember, organize and consistently focus on a large amount of details and come to appropriate conclusions.
Ability to think logically and to analyze and solve complex problems.
Strong organizational and troubleshooting skills; able to adapt to change.
University of Georgia Departmental Financial System experience preferred;
Experience with UGA accounting, budgeting, personnel policies, and procurement procedures preferred;
Experience with UGA Financials, Hyperion, OneUSG Connect, FAME, and other UGA/UGA Foundation Financial Systems is preferred.
$85,000 or commensurate with experience