Position type
Staff Position
Job Summary

The Public Programming and Exhibition Assistant is responsible to the Exhibition Coordinator of the Special Collections Libraries for assisting in coordination of 30-40 in-person and virtual public programs and pop-up exhibits annually; management of the docent program, including the student docent program; promoting exhibits and programs on social media; providing research and reference service; and coordinating the annual Lillian Smith Book Award and Georgia Writers Hall of Fame events.

The Russell Special Collections Building is a 115,000 square foot facility opened in 2012 that provides collections storage, exhibition and event space, research and instruction rooms, staff work space, and digitization facilities for UGA’s three special collections libraries: The Hargrett Rare Book and Manuscript Library, the Richard B. Russell Library for Political Research and Studies, and the Walter J. Brown Media Archive and Peabody Awards Collection.

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

Duties and Responsibilities
Percentage of Time Duties and Responsibilities
20 Coordinates in-person and virtual public programming for the Hargrett Library and Brown Media Archives including marketing, publicity and social media; collaborates with event partners, sponsors, guest speakers, and vendors.
20 Assists in managing the Special Collections Docent Program with 10-15 volunteers and the Student Docent Program with 8-10 student assistants; participates in 5-10 building tours each month.
15 Provides research and reference service to the University community and the general public by participating in staffing the reference desk and Hargrett reading room, by developing and maintaining knowledge of collections within the Special Collections Libraries.
10 Assists in coordinating the annual Georgia Writers Hall of Fame events with the Libraries’ Development Office and supervises the GWHOF student assistant.
10 Coordinates social media content promoting exhibits, public programs, and student docent projects.
10 Coordinates the annual Lillian Smith Book Award including marketing, soliciting nominations, communicating with judges, and arranging the ceremony.
5 Assists in the research, development, and installation of 5-7 Hargrett and Media exhibits each year.
5 Contributes to the mission of the Hargrett Library, and the Libraries as a whole, by participating in meetings, planning, program review, and strategic planning as assigned.

Maintains flexibility and awareness of changes in the department and organization and contributes to the team effort by assuming other similar duties and responsibilities as assigned.

Participates in library-wide communication by reading, responding to, and initiating information transmitted via the Library listserv, and appropriate library-wide or departmental meetings, and asking questions, seeking clarification, or initiating discussion on library issues.



Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Knowledge, Skills, Abilities, and/or Competencies

• Ability to work effectively with patrons, donors, and co-workers.
• Ability to supervise and train student assistants; effective oral and written communication skills.
• Effective organizational skills.
• Demonstrated ability to perform detailed work with a high degree of accuracy and to work independently within a framework of assigned responsibilities.
• Fluency in Microsoft Office Suite.
• Demonstrated commitment to discretion and upholding privacy of records

Job Posted Date
Salary and Benefits